Terms & Conditions of sale of advertising

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  1. Definitions
  2. The following words and expressions shall have the following meanings unless the context otherwise requires:
  • (i) “Advertisement” means any page or part thereof containing graphics or text put forward by the Advertiser to be printed or digitally displayed;
  • (ii) “Advertisement Specification” means the detailed requirements as to how the Advertising Copy and/or artwork should be supplied to the Company by the Advertiser
  • (iii) “Advertiser” means any person, partnership or company and/or its agent placing bookings for the insertion of an Advertisement or an advertising agency;
  • (iv) “Advertising Confirmation Letter” means confirmation by the Company in writing (by post, fax or email) that your booking has been accepted;
  • (v) “Advertising Copy” means advertising text, content or graphics intended for reproduction by the Company as an Advertisement;
  • (vi) “Advertising Rate” means the rates set out from time to time and agreed at the time of booking;
  • (vii) “Advertising Space” means advertising space available in a printed publication or digitally displayed and booked by the Advertiser pursuant to these Terms;
  • (viii) “Agency Rate” means a discounted rate agreed at the time of placing the order to bone fide advertising agencies;
  • (ix) “Company” means Direct Publicity a company registered in England and Wales with registration number 4692237 whose registered office is at The Old Dairy, 12 Stephen Road, Headington, Oxford, OX3 9AY;
  • (x) “Contract” means any agreement for the sale and purchase of Advertising Space which is entered into between the Company and the Advertiser;
  • (xi) “Copy Deadline” means the dates required for copy material and/or advertisement artwork;
  • (xii) “Multi-booking Rate” means the discounted rate agreed for multiple bookings;
  • (xiii) “Notice of Cancellation” means the notice from the Advertiser in writing (including email) informing the Company that the Advertiser wishes to cancel the Contract;
  • (xiv) “Publication(s)” means the Company’s supply of venue programmes and/or other similar publications, and/or in addition to digitally displayed online advertising;
  • (xv) “Start Date” means the date in which the advertisement is published or first published where such advertisements are due to run for a specified period;
  • (xvi) “Terms” means these terms and conditions;
  • (xvii) “Working Day” means each day excluding Saturdays, Sundays and English bank and other public holidays.
  1. In these Terms:
  • (i) words in the singular include the plural meaning and words in the plural include the singular meaning;
  • (ii) headings are for reference only and do not affect the meaning or interpretation of these Terms;
  • (iii) references to any act, regulation, code of practice or statutory order shall be interpreted so as to include any change, re-enactment or extension of the act, regulation, code of practice or statutory order;
  • (iv) any reference to “persons” includes natural persons, firms, partnerships, companies, corporations, associations, organisations, governments, states, foundations and trusts (in each case whether or not having separate legal personality).


  1. Basis of Contract
  2. These Terms shall apply to the sale by the Company of all Advertising Space purchased by the Advertiser via the telephone, post, email or fax and these Terms shall govern each Contract to the exclusion of any other terms and conditions introduced or submitted by the Advertiser.
  3. When an Advertiser places a booking for Advertising Space in the Company’s Publications or online over the telephone or sending a booking by post, email or by fax, this will constitute an offer.
  4. Acceptance of a booking and the completion of the Contract shall take place on the date of the Company’s Advertising Confirmation Email.
  5. The Advertiser acknowledges that any promotional discounts or offers given when entering the Contract are valid only for the particular Contract in respect of which they are offered and that full tariffs will apply to any future Contracts unless otherwise agreed in writing by the Company.
  6. Acceptance of Advertisement
  7. Advertisements are accepted subject to the following conditions:
  • (i) the Advertising Copy should be received by the Company and the Advertiser shall supply the Advertising Copy in such forms and by the date advised by the Company;
  • (ii) approval of Advertising Copy shall not in any way prejudice the Company’s right to reject the Advertising Copy;
  1. The Company has at its absolute discretion the right to omit, suspend or change the position of any Advertisement accepted including but not limited to the following reasons:
  • (i) to comply with legal or moral obligations placed on the Company or any Advertiser; and
  • (ii) to avoid infringing third party’s rights, the British Code of Advertising Practice and all other codes under the general supervision of the Advertising Standards Authority.
  1. The Company may make any additions to, changes in or deletions from any Advertisement Copy required by any competent authority, provided that the Company shall inform the Advertiser prior to making any addition, change or deletion, where reasonably practicable.
  2. In the event that the Advertising Copy does not comply with the supplied specification the Company shall be permitted to either reject or change the Advertising Copy to comply with the requested specification. Such changes may include (but are not limited to) reformatting, cropping, resizing and editing.
  3. In the event that the Company fails to publish any Advertisement in accordance with clause 3b,3c and 3d, the Company shall not incur any liability to the Advertiser for any damage or loss in respect of non-publication.
  4. It is the responsibility of the Advertiser to check that the Advertisement Copy is correct when supplied to the Company and/or when the Advertisement is supplied back to the Advertiser for checking. Without prejudice to clause 3b, the Company accepts no liability for any error in the Advertisement, or in the case of multiple Advertisements the repetition of an error unless notified to the Company immediately at the point at which the error occurs.
  5. The Company reserves the right to repeat previous accepted Advertisements if an Advertising Copy is not received by the required deadline and shall be paid by the Advertiser in full for the Advertising Space booked.
  6. No monopoly is allowed to any one advertiser for a particular trade.
  7. The Company may perform credit checks on the Advertiser before a booking is confirmed and the Advertiser hereby consents to such checks being undertaken. The Company shall not disclose any information obtained by the credit check to any other party except to the extent that the Company are required or permitted to do so by law.
  8. Advertisement Content and Advertisement Warranties
  9. The Advertiser warrants that:
  • (i) it has the full power and authority to enter into and perform these terms;
  • (ii) the Advertisement does not contain any material that shall breach any contract or infringe or violate any copyright, trademark or any other personal or proprietary right of any person or render the Company liable to any claims or proceedings whatsoever;
  • (iii) in respect of any Advertisement submitted which contains the name or pictorial representation (photographic or otherwise) of any living person and/or any part of any living person and/or copy by which any living person is or can be identified, the Advertiser has obtained any authority of such living person to make use of such name, representation and/or copy;
  • (iv) the Advertisement submitted is not obscene or libellous;
  • (v) the Advertisement and any information submitted must be legal, decent, honest and truthful and comply with the British Code of Advertising Practice and all other relevant codes under the general supervision of the Advertising Standards Authority;
  1. The Advertiser agrees to indemnify the Company and keep it indemnified against all claims, costs, proceedings, demands, losses, damages or expenses whatsoever arising directly or indirectly as a result of any breach or non-performance of any of the representations, warranties or other terms herein contained or implied by law.
  2. Payment
  3. The Company will invoice the Advertiser for the agreed Advertising Rate at the Publication Start Date. Invoices will be due and payable within 14 days of the date of the invoice.
  4. The Advertising Rate is quoted in pounds sterling exclusive of VAT.
  5. The Advertising Rate to be paid by the Advertiser is the rate agreed at the time when the booking is confirmed by Company in the Advertising Confirmation Letter subject to any discounts agreed in writing by the Company.
  6. If the Customer fails to make any payment when due for any reason (including, without limitation, dishonoured cheques or card payments, direct debit cancellation), the Company reserves the right to:
  • (i) charge the Customer reasonable administration and bank charges in respect of such failure;
  • (ii) require immediate full payment of all fees for the remainder of the then current duration of the Contract;
  • (iii) terminate the Contract and postpone the publication of any Advertisement until it has received payment in full of all sums then due from the Advertiser.
  1. In accordance with the Late Payment Commercial Debt (Interest) Act 1998 or any subsequent enactment. Debt value - £1,000.00 > Late payment charge £70.00. Debt value - £999.99< Late payment charge £40.00. Interest will be 8% above the Bank of England base rate from the date the invoice becomes due.
  2. Contract Cancellation
  3. No cancellation will be accepted following the period of 14 Working Days from the date of the Company’s Advertising Confirmation Letter in accordance with clause 2c.
  4. Any Multi-Booking Rate granted by the Company to the Advertiser for multiple Advertisement insertions will apply only in the event that all the Advertisements contemplated are placed. In the event that the Advertiser cancels or does not include any multiple Advertisements, the Advertiser will lose the right to the Multi-Booking Rate and will be charged at an alternative rate.
  5. Indemnity and Liability
  6. Nothing in these Terms excludes or limits the liability of the Company for death or personal injury caused by the negligence of the Company or any other liability which may not otherwise be limited or excluded under applicable law.
  7. Subject to clauses 7a and notwithstanding this clause, the Company’s aggregate liability for loss or damage shall in any event be limited to a sum equal to the amount paid or payable by the Advertiser for the Advertising Space in respect of one incident or series of incidents attributable to the same clause.
  8. Subject to clause 7b above, the Company shall not be liable in contract, tort (including limitation negligence), pre-contract or other representations (other than fraudulent or negligent misrepresentations) or otherwise out of or in connection with the Terms for any:
  • (i) economic losses (including without limitation loss of revenues, data, profits, contracts, business or anticipated savings); or
  • (ii) loss of goodwill or reputation; or
  • (iii) special or indirect losses suffered or incurred by that party arising out of or in connection with the provision of any matter under these Terms.
  1. The Advertiser shall indemnify the Company against any claim, cost, loss, damage and/or expense that the Company may incur as a direct or indirect consequence of the Company publishing the Advertisement in accordance with the instructions of the Advertiser.
  2. Copyright

The Advertiser hereby grants to the Company a worldwide licence to reproduce, display and copy the Advertisement in the Publication(s) whether in the form of printed matter or digitally displayed.

  1. Agency Rate

Agency Rate shall be applicable to those Advertisers with whom the Company has entered into an arrangement for the referral of advertising business provided that the Advertiser can demonstrate that clauses 3 and 4 has been satisfied.

  1. Notice

Any notice required or permitted to be given by either party to the other under the Contract shall be in writing (which shall include e-mail) addressed to that other party at its registered office giving the notice.

  1. Intellectual Property
  2. The Advertiser retains ownership of all copyright, trademarks and other intellectual property (“IPR”) rights in its Advertisements and grants a licence to the Company for the purpose of the Company’s publication of its Advertisements.
  3. The Company grants no licence or other right to the Advertiser in respect of any Publication (excluding the Advertisement) or in respect of any IPR belonging to the Company and the Advertiser may not make any use of the same without the prior written consent of the Company.
  4. Force Majeure

The Company shall be under no liability for any delay or failure to deliver Advertising Space or otherwise perform any obligation as specified in these Terms if the same is wholly or partly caused whether directly or indirectly by circumstances beyond its reasonable control including (without limiting the foregoing): Act of God; legislation; war; fire; flood; drought; pandemics; inadequacy or unsuitability of any instructions, electronic file or other data supplied by the Advertiser; failure of power supply; lock-out, strike or other action taken by employees in contemplation or furtherance of a dispute; or owing to any inability to procure materials required for the performance of the contract.

  1. Miscellaneous Provisions